So my friend Michelle Lin was kind enough to solicit a “
How I Work Smarter” piece on her excellent ALIEM blog. One of the things I mentioned in that piece was a book called Getting Things Done. I’ve since gotten a bunch of questions and comments about the book. I’d like to take a brief diversion from the main topic of EMCrit and discuss a bit about the book and productivity for docs and resuscitationists. GTD on ODR
A clear mind eliminates stress and allows creativity, so…
Capture all the things that need to get done into a logical and trusted system outside of your head and off your mind, and…
Discipline yourself to make decisions about all the inputs you let into your life, so that you will always have a plan for next actions that you can implement or renegotiate at any moment
(altered from Mindzone Wiki)
Problems with the Book
Mindset of the Author
Based on an erstwhile paper-based world
Can be read as Dogma
The Steps of GTD
1. Collection/Universal Capture
What is it?
Is it an action, spam, or something non-actionable you want to keep?
Decide if you want to Do it, Don’t do it, Delegate it, or Put it in your system
Is it a project?
What is the physical next action that must occur to bring you 1 step closer to completion
Next Actions & Projects
Things you just want to keep or references for actions
3. Organize-If you are not doing it right now, put it in the system
NirvanaHQ or Omnifocus GCal with Fantastical
Add all reference material as links in your system
Only things that
absolutely must happen at this date/time Lists on Task Management System
Especially important to have a someday/maybe list, a waiting list, and have a thorough understanding of scheduled events.
Try to process all email
Kill all paper
Clean off Desktop
Look at Calendar
Look at Focus and Inbox
Make a To-Do Card
Pack for next day
(this list is from Mindzone wiki)
business cards, receipts, etc. – put in in basket for processing
Process Your Notes
Previous Calendar Data
review for remaining action items, reference information, etc.
Empty Your Head
write down any new projects, action items, etc.
Review “Projects” (and Larger Outcome) Lists
ensure that at least one kick-start action is in your system for each
Review “Next Actions” Lists
Mark off completed actions & review for reminders of further action steps to capture
Review “Waiting For” List
Records appropriate actions for any needed follow-up & check off received items
Review Any Relevant Checklists
Review “Someday/Maybe” List
Check for any projects that may have become active and transfer them to “Projects” & delete items no longer of interest
Review “Pending” and Support Files
Browse through all work-in-progress support material to trigger new actions, completions, and waiting-fors
Higher Level Goals and a super-thorough version of weekly review
Vision, Life, Clean Out All Files, Am I going in the right direction?
Happens naturally if you use the method above. However, I alter the canonical method with my daily to-do card and the focus section of nirvana
The Initial Dump (this comes first, but is being discussed last)
You will fall off the wagon
Not a problem, redo the initial dump and start up again
Here is a pdf of the
simplified workflow from DavidAllenCo.
A more elaborate version is here:
GTD Flow from DavidAllenCo Other People’s Take
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doit.im Now on to the Podcast…
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