More on Last Episode
Email Part 1 – Email is Not the Problem, You Are!
The Joybox
Deep Work
No Email You Don’t Want to See
Turn off email notifications!
Receiving
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- Touch Once (listen to prior episode)
- Filter Relentlessly
- One Email Address but many! Add the dots! Then you can filter based on this
- Amazon filters to Deliveries App
- Filter all messages with the word “unsubscribe” into a separate mailbox
- Do not mark emails as spam UNLESS THEY ARE SPAM
- Mark Spam Messages as Spam
- Your Piss Poor Planning is not my Emergency
- Do not let your email inbox be someone else’s To Do List — Tiago Forte
Processing
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- Stop Filing/Foldering
- Can Actually Link Emails to Your Task Manager
- Task Management on Calendar will have the link
- Better Yet, Create a Email Forward to Your Task Manager Inbox
- Future Homer/Ikigai
- Avoid the Snooze Button
- Triage 2 App on IOS
- Stop Filing/Foldering
Sending
- Is this the right mode of communication
- Craft a good, useful subject line
- BLUF-allows contexual understanding
- CTA upfront if you are making a pitch,
- Lose the Steps of Back & Forth
- Use Autofill and Templates
- Send Later (Boomerang)
- Emojis / Emoticons b/c tone is tough to relay
- Compose Better Emails
- Use Scheduling Programs
- Send Less emails if you want less emails
- One idea per email
- Short is Better
- BLUF or TLDR
- Write email like you speak
- No Reply Necessary
- If it is important, do not put in the sender until ready to send
- Enable undo send in gmail
- Do not CC unless you need to
- Don’t Reply All and Take it Off Default
- If you don’t want the staff to respond to all, put them in as BCC
- Don’t Reply All and Take it Off Default
- Prune Forwards and Replies
- When the Subject Changes–Change the Subject
Following-Up
Loop Closure
Auto-Return if no-reply
Eliminate Email-Induced Anxiety
Random
Services Mentioned
Sanebox
Fastmail
Learn Search
Newsletters
RSS
Email Bankruptcy
Other Stuff
Have a strong password
Consider 2FA
Never put anything important in your work account
Download and archive work email
Now on to the Show…
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Scott !!! I love it !
Big fan of text expander as well, works great for zoom links, template to recurring topics …
I will definitively try to improve my email filters and the boundaries with “joy email” and “work email”
The problem is that when you “work” is full of “joy” … sometimes the 2 blends together quite easily 😉 (old school emoticon to highlight my state of mind here..)
I took 5min to step back today and ask myself why do i enjoy so much your ODR podcast.
I think it is because it represents the essence of living life to its fullest, reflecting on everything you do to try to become a better version of yourself. It’s pretty extraordinary to be able to be excited by new ways of dealing with emails… I love it !
Keep them coming ! Zettelkasten, GTD, Life balance, Saying No, Reference manager workflow…
BTW, all of you guys need to check Zotero IOS that came out a couple of weeks ago, GAME changer 😉 !!!
Fred
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