ODR 006 – Email Part 2 – Tactics & Logistics [Email Part 2/X]

More on Last Episode

Email Part 1 – Email is Not the Problem, You Are!

The Joybox

Deep Work

No Email You Don’t Want to See

Turn off email notifications!

 

 Receiving

• • Touch Once (listen to prior episode)
  • Filter Relentlessly
    • One Email Address but many! Add the dots! Then you can filter based on this
    • Amazon filters to Deliveries App
    • Filter all messages with the word “unsubscribe” into a separate mailbox
  • Do not mark emails as spam UNLESS THEY ARE SPAM
  • Mark Spam Messages as Spam
  • Your Piss Poor Planning is not my Emergency
  • Do not let your email inbox be someone else’s To Do List — Tiago Forte

 

Processing

• • Stop Filing/Foldering
    • Can Actually Link Emails to Your Task Manager
    • Task Management on Calendar will have the link
    • Better Yet, Create a Email Forward to Your Task Manager Inbox
  • Future Homer/Ikigai
  • Avoid the Snooze Button
  • Triage 2 App on IOS

Sending

• Is this the right mode of communication
• 
• Craft a good, useful subject line
• BLUF-allows contexual understanding
• CTA upfront if you are making a pitch,
• Lose the Steps of Back & Forth
• Use Autofill and Templates
• Send Later (Boomerang)
• Emojis / Emoticons b/c tone is tough to relay
• Compose Better Emails
• Use Scheduling Programs
• Send Less emails if you want less emails
• One idea per email
• Short is Better
• BLUF or TLDR
• Write email like you speak
• No Reply Necessary
• If it is important, do not put in the sender until ready to send
  • Enable undo send in gmail
• Do not CC unless you need to
  • Don’t Reply All and Take it Off Default
    • If you don’t want the staff to respond to all, put them in as BCC
• Prune Forwards and Replies
• When the Subject Changes–Change the Subject

Following-Up

Loop Closure

Auto-Return if no-reply

Eliminate Email-Induced Anxiety

 

Random

Services Mentioned

Boomerang

Sanebox

Fastmail

Learn Search

 

Newsletters

RSS

Email Bankruptcy

• Consider Sending Out a Message

Other Stuff

Have a strong password

Consider 2FA

Never put anything important in your work account

Download and archive work email

Now on to the Show…

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